TERMS AND CONDITIONS
GENERAL ENTRY CONDITIONS
The participant declares that they will be aged 17 years or over on the day before the race, and that they are medically fit to run and have done sufficient training to ensure that they are able to cope with the demands of the event. Participants agree that the organisers and sponsors will in no way be held responsible for any injury (including fatal injury), illness, accident to my person, and loss or damage of my property as a result of my participation in this event. Participants accept that they owe a significant duty of care to themselves and other runners to act responsibly and follow any safety instructions.
Participants accept that in the event of requiring medical attention, the organisers and sponsors take no responsibility for the treatment provided for any unreported existing condition which increases the risk of a medical emergency.
Participants understand that these details will be held on computer by the race organisers for the purpose of this event and future events. Participants agree to abide by any adjudication by the race referee, which they understand will be final. Participants will abide by the rules as supplied with the numbers and laws of UK Athletics governing this event.
- Prizes must be collected at the event otherwise all rights to prizes may be forfeited
- Entry fees are non refundable and non transferable, even in the event of cancellation
- The official race is run under UKA rules
- Marshalls and recording of times and positions will cease after all road closures have been lifted and the route is reopened to traffic at which time the event is deemed closed, anticipated to be 12.30
Closing date for entries: Wednesday 27th October 2021 or when the race limit of 5000 registrations has been reached.
All participants are required to complete emergency contact and medical information details on the back of their race number. Please complete the relevant medical details on the back of the race number if you have any medical condition or are taking any medication(s).
Participants wishing to take part in the wheelchair race must contact the event organisers through CoventryHalf@enjoycoventry.com in the first instance to ensure confirmation of entry.
CANCELLATION, ALTERATION AND TIMINGS OF EVENT BY THE ORGANISER
The Participant acknowledges and accepts that circumstances concerning the event may change from time to time for reasons outside of the organiser’s reasonable control or otherwise, without the organiser incurring any liability and without any rights to withdrawal being accrued by the participant save as expressly set out in these terms and conditions.
The organiser may cancel the event if circumstances beyond the reasonable control of the organiser arise. In circumstances listed below, the participant will not be entitled to any refund of the entry fee (including processing and payment fees) and any compensation of other losses, such as travelling or accommodation expenses. Circumstances listed below are outside the control of the event organiser:
- Civil or political unrest,
- transport disruptions,
- explosion, fire or industrial accident
- Disease and virus epidemic and pandemic,
- terrorism, including reasonable threat thereof,
- inclemental weather conditions,
- death of a member of the royal family and any legislation,
- ruling or omission of any relevant government, court, competent national authority or governing body,
- on advice of any security or police force and/or local authority consent or approval, or withdrawal of such consent or approval, (“Force Majeure”).
- fire, storm, hurricane, flooding, earthquake, tsunami or volcano eruption,
The organiser reserves the right to change the date of the event. The organiser reserves the right to alter the start time of the event. In the event of a change of start time or date change the participant will be notified of the revised start time with as much notice as reasonably practicable. The participant acknowledges that the event will have an early start time and it is the participant’s responsibility to ensure that they arrive at the time allocated to them. No refund in full or in part shall be made for any change in start time for the event provided the event takes place on the specified date of the event.
The organiser reserves the right to amend the event format, including changing the course and the distance, at its sole discretion. If the event format, course or distance, is changed the participant will not be entitled to any refund and there shall be no further liability whatsoever arising from such change of format.
In order to ensure the roads can re-open on time in line with the organiser’s obligations to the relevant local authorities, the organiser has the right to remove from the event those participants who do not meet the applicable required cut-off times. No refunds will be paid to participants in these cases.
Participants must not under any circumstances give their race number to anyone else. Amongst other potential problems, doing so may cause problems of identification for the event medical services in the case of any accident or injury. Any attempt to do so will result in immediate disqualification of the individual(s) concerned and ejection from the event.
LIABILITY AND INSURANCE
Participation in any FoR Coventy event or activity is fully at the participant’s own risk. The participant irrevocably agrees to indemnify and reimburse the organiser and its affiliates from and for any liability, sum, costs, damages or expenses (including legal and professional fees) incurred by the organiser and its affiliates in connection with any accident, loss, damage or injury (including death) arising out of the participant’s attendance or participation in any FoR Coventry event or any part thereof (except where any such injury or death is caused by the negligence of the organiser or any of its employees).
Under no circumstances shall the organiser and its affiliates be liable to the participant in contract, tort (including negligence) or otherwise for any loss of business, revenue or profits, charity funds, anticipated savings or wasted expenditure, or any indirect or consequential loss or damage whatsoever arising out of the participant taking part in the event or any other matter arising under these terms and conditions nor for an aggregate amount greater than the entry fee (excluding processing fees) paid by the participant.
In the event of cancellation of the event or a participant’s entry for any reason, the organiser will have no responsibility for any costs or expenses incurred by a participant as a result of cancellation, including any travelling or accommodation expenses.
The organiser will not be liable for any actions of any runner, spectator or other third parties.
Products given out on event day may contain or have traces of nuts and nut oils or may have been made alongside other products containing nuts. It is the Participant’s responsibility to check ingredients in such products and the organiser shall not be held liable for any damage or injury caused by this (unless caused by the organiser’s negligence).
The organiser will endeavour to provide an event finish time for the participant however it cannot be held responsible for any computer result anomalies or any technical malfunctions.
COLLECTION AND USE OF DATA
Please note, anonymised details of your participation in this event will be shared with Coventry City Council for monitoring demographics of entrants and no other purpose.
The organiser reserves the exclusive right and licence throughout the world (and Participant hereby grants the organiser such exclusive right and licence) to interview and/or photograph and/or film the participant at the event (and before and after the event as the organiser may reasonably require) and to the unlimited, worldwide, sub-licensable right to record, film, reproduce and use in all current and future media (including without limitation, print, audio, visual, audio-visual, virtual media, the Internet, mobile telephony and so-called “3/4G” technologies, CD-ROM or DVDs) the participant’s name, likeness and image or facsimile image, signature, voice, video and film portrayals and other means of identification of the participant, and any biographical or other information or data related to the participant (including times and results), in connection with the production, advertisement, marketing, promotion or sale of event partner products and/or services and/or the promotion, marketing or advertisement of the organiser and its events, or any event partner at that time.
Participation in the event does not confer any rights (by implication or otherwise) on the participant to use, alter, copy or otherwise deal with any of the symbols, trademarks, logos and/or intellectual property of the event.
No participant shall engage in any form of “ambush marketing” (ambush marketing is an activity by a party which utilises the publicity value of the event without having any official involvement or connection with the event) and shall not breach or infringe the rights of any sponsor or other party commercially associated with the event, nor conduct unauthorised promotions or other commercial activity.
Should a participant not wish to be filmed or photographed at the event, they should email firstname.lastname@example.org, stating their name and bib number and the organiser shall pass this information to the third-party filming/photography providers. The organiser cannot guarantee that any local or national media/news reports of a live event will not include a participant’s name and/or image and organiser shall not be held responsible for any footage or images shown using a participant’s image, unless the organiser gave approval for such images to be used.
These terms and conditions (and the documents referred to in them) constitute the entire agreement and understanding of the parties and supersede any previous agreement between the parties relating to the event. The participant acknowledges and agrees that in submitting their entry form (and the documents referred to in it) they do not rely on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person) other than as expressly set out herein.